Constitution

Society Constitution April 2019

  1. This Society shall be called the “Isle of Man Photographic Society” and shall be open to all interested in any form of photography.
  2. The affairs of the Society shall be managed by a Committee consisting of the Officers and three members, all to be elected annually and all entitled to vote at Committee Meetings.
  3. The Officers shall consist of a President, Vice President, Honorary Secretary, Honorary Treasurer, Competitions Secretary and Webmaster to be elected at the Annual General Meeting.
  4. All Officers and Committee Members are eligible for re-election each year, including the President, who may not serve for more than two consecutive years.
  5. Candidates for election to the Committee shall be proposed by one Member and seconded by another; such nominations to have the consent of the candidate and to be made in writing and posted on the Notice Board twenty one days before the Annual General Meeting.
  6. The newly elected Committee will take office after the last Society Meeting of the season.
  7. At Committee Meetings, five shall form a quorum. In the event of a split vote when an even number of members is present, the President will have a deciding vote.
  8. The Annual General Meeting shall be held in the month of April each year.    The business shall include:-
    1. Minutes of the last AGM
    2. Matters arising from the minutes
    3. Annual reports from the President, Secretary and Treasurer (including presentation of unaudited accounts as per number 10 below)
    4. Election of Officers
    5. Election of Committee Members
    6. Appointment of Auditor
    7. Setting of subscription for the following year
    8. Other business shall include topics for discussion as identified by the Committee and written propositions received from members at least 21 days before the AGM. Such written proposals must be signed by the proposer and seconder.
    9. Only minor matters may be discussed under “Any Other Business” to be considered by the Committee in due course. Voting on such matters will not be permitted.
  9. Extraordinary General Meetings may be convened on a request signed by at least ten ordinary members, stating the object and sent to the Honorary Secretary at least twenty one days before the date proposed.
  10. The Honorary Secretary shall keep minutes of all meetings and conduct the correspondence of the Society. The Honorary Treasurer shall collect all subscriptions and monies due after authorisation by the Committee. At the close of each financial year, a balance sheet shall be drawn up by the Honorary Treasurer and presented, unaudited, to the Annual General Meeting. Auditing will take place during the closed season, and the Honorary Auditor’s certificate will be presented to the membership at the start of the next session. The audited accounts will then be presented to the next Annual General Meeting for ratification. The Honorary Auditor will be appointed at each Annual General Meeting.
  11. The annual subscription shall be fixed for the following financial year at the Annual General Meeting and shall be payable in advance on the first day of October each year or on joining the Society. The name of any member whose subscription is more than three months in arrears, will be removed from the membership list.
  12. Only fully paid up Members of the Society are eligible to enter Society Competitions.
  13. If any vacancy should occur in the Offices of President, Honorary Secretary or Honorary Treasurer, a Special General Meeting shall be called to fill that vacancy and any vacancy occurring in the case of an ordinary member of the Committee shall be filled by the Officers from the members. The Committee may also co-opt the services of other ordinary members when deemed necessary.
  14. Honorary Life Membership will be offered to a member who has maintained a subscription to the Society for a continuous period of twenty five years. At the discretion of the Committee, Honorary Life Membership may be awarded for outstanding service to the Society which may not have been over a continuous period.
  15. No alteration to the Constitution of the Society shall be made except at the Annual General Meeting or at a Special General Meeting called for the purpose. A majority of two-thirds of the members present is necessary for any alteration.
  16. Cups, trophies and any other Society property which may be lent out to members, remain the property of the Society at all times and must be returned when requested.
  17. Members and Visitors under 16 years of age must be accompanied at all meetings and other events by a parent or guardian, or an adult with the specific agreement of the Parent or Guardian, who will be responsible for their safety at all times.
  18. Any matter concerning the Competition Rules or where there is disagreement over their interpretation, will be dealt with by the committee whose decision will be final.